Audit-Ready Evidence at Your Fingertips
Upload, organize, and link evidence to every EU AI Act requirement. Be ready for any audit in minutes, not days—with automatic evidence from your SDK integration.
When Auditors Call, Most Teams Panic
It's not enough to be compliant—you have to prove it. When auditors, customers, or regulators ask for evidence, most teams scramble.
Evidence Is Scattered Everywhere
Compliance evidence lives in Google Drive, Confluence, email threads, Jira tickets, Slack messages, and individual laptops. When you need it, you can't find it.
No Link to Requirements
Even when evidence exists, there's no clear connection between "what we did" and "what the EU AI Act requires." Auditors don't accept a folder dump.
Evidence Goes Stale
That security assessment from 18 months ago? That training record from a departed employee? Evidence ages out, and nobody tracks what needs refreshing.
Audit Prep Takes Weeks
When an enterprise customer requests compliance documentation, or a regulator announces an inspection, teams spend weeks pulling together evidence packages.
Protectron's Evidence Management creates a single source of truth for all your compliance evidence—organized by requirement, tracked for freshness, and exportable on demand.
One Place for All Your Compliance Proof
Evidence Management gives you a structured repository where every piece of compliance evidence is organized, linked to specific requirements, and ready for audit.
Organized by Requirement
Evidence is linked directly to EU AI Act requirements. See at a glance which requirements have proof and which need attention.
Automatic + Manual Evidence
Upload documents manually or let our SDK automatically generate evidence from your production systems. Both types, one system.
Audit-Ready Exports
Generate comprehensive audit packages with one click. No more scrambling when auditors come calling.
How Evidence Management Works
Requirements Generate Evidence Needs
When you classify an AI system and track its requirements, Protectron automatically identifies what evidence you'll need for each article.
Upload Manual Evidence
Upload documents, spreadsheets, images, or links. Drag and drop, bulk upload, or use our API for automation.
Automatic Evidence from SDK
For AI systems with SDK integration, evidence is generated automatically: audit trails, human oversight logs, risk event reports.
Link Evidence to Requirements
Each piece of evidence connects to one or more requirements. Auto-suggest based on content, or link manually.
Track Evidence Health
Dashboard shows coverage metrics, freshness tracking, and gap identification at a glance.
Generate Audit Packages
Export everything in one click: full audit package, by article, by system, or executive summary.
What Counts as Evidence
Documents
Written policies, procedures, and reports that prove compliance.
Examples: AI Governance Policy, Risk Assessment Reports, Technical Documentation, Training Records
Records & Logs
Systematic records that demonstrate ongoing compliance activities.
Examples: Audit trail logs, Access logs, Change logs, Incident reports, Testing records
Attestations & Certifications
Third-party validations and formal declarations.
Examples: Security audits, SOC 2 reports, ISO certifications, EU Declaration of Conformity
Screenshots & Captures
Visual evidence of system configurations and behaviors.
Examples: UI screenshots, Configuration captures, Dashboard snapshots, Error handling demos
External References
Links to evidence in other systems.
Examples: Confluence docs, Jira tickets, GitHub PRs, Training platform records
Auto-Generated Evidence
Evidence automatically created by Protectron SDK and platform.
Examples: SDK audit trail exports, Human oversight summaries, Risk event reports
Evidence Mapping by EU AI Act Article
Each EU AI Act article requires specific types of evidence. Here's what you need to collect for each requirement.
Risk Management
- Risk Management Policy
- Risk Register
- Risk Assessment Report
- Risk Event Reports (SDK)
Data Governance
- Data Governance Policy
- Dataset Documentation
- Bias Assessment
- Data Quality Reports
Technical Documentation
- System Description
- Model Card
- Architecture Diagrams
- Testing Reports
Record-Keeping
- Logging Architecture Doc
- Log Samples (SDK)
- Retention Policy
- Audit Trail Exports (SDK)
Transparency
- Instructions for Use
- User Notifications
- Limitations Documentation
Human Oversight
- Oversight Procedures
- Training Records
- Oversight Event Logs (SDK)
- Intervention History (SDK)
Evidence Management Features
Flexible Upload
Drag-and-drop interface, bulk upload, API upload, and browser extension for web captures.
Tagging & Organization
AI-suggested tags, custom taxonomies, full-text search, and saved searches.
Freshness Management
Expiration tracking, automatic stale alerts, refresh workflows, and version history.
Requirement Linking
Direct linking, coverage visualization, and gap alerts for missing evidence.
Audit Package Export
PDF, ZIP, JSON, or shareable links. Complete packages or filtered by article/system.
Collaboration
Multi-user access, role-based permissions, assignment tracking, and review workflows.
Who Uses Evidence Management
AI Startups Seeking Enterprise Customers
Organize existing documentation, generate missing compliance documents, and provide professional audit packages for each prospect.
Compliance Teams at Scale
Centralized evidence repository for all AI systems. Cross-system policy evidence, team permissions, and portfolio-wide compliance status.
Preparing for Regulatory Audit
Run immediate gap analysis, prioritize evidence collection, auto-export SDK evidence, and generate complete audit packages by article.
Engineering Teams Building AI
SDK integration starts collecting evidence from day one. Evidence requirements visible in development workflow.
Frequently Asked Questions
We support PDF, Word (doc/docx), Excel (xls/xlsx), PowerPoint (ppt/pptx), images (png/jpg/gif), text files, markdown, HTML, and ZIP archives. Most common business document formats work.
Storage limits vary by plan. Starter includes 10GB, Growth includes 100GB, Scale includes 500GB. Enterprise plans have custom limits. Automatic SDK evidence counts toward storage.
Yes. You can add URL links to evidence in Confluence, Notion, Google Drive, or any accessible web location. We recommend capturing snapshots for critical evidence in case links change.
Our dashboard shows coverage percentage per requirement. We suggest evidence types for each requirement, and flag gaps where no evidence is linked.
Only users you invite to your Protectron organization. You control permissions (viewer, editor, admin). Auditors can see only what you explicitly share via audit packages or shareable links.
When you integrate our SDK, it automatically generates evidence: audit trails become Article 12 evidence, human oversight events become Article 14 evidence, and risk events become Article 9 evidence.
Be Audit-Ready, Always
Stop scrambling when auditors call. Organize your compliance evidence once, and be ready for any audit in minutes.